If unable to resolve a difference, where will the signed letter/report by the Sales Officer and Disbursing Officer be filed?

The signed letter or report by the Sales Officer and the Disbursing Officer is filed in the C02/C03/C04 (RK) File to maintain an appropriate record of any unresolved financial discrepancies or differences. This filing system is designed to ensure that all correspondence and documentation related to financial matters, such as discrepancies between sales and disbursement records, are organized and easily accessible for audit and review.

Each file designation corresponds to specific records keeping standards within the Navy Cash system for tracking financial transactions, making it imperative to adhere to the correct filing protocols. This helps maintain transparency and accountability in financial operations on board. Understanding the significance of these files is crucial for ship's servicemen, as it enables them to efficiently address financial discrepancies and maintain proper records in compliance with Navy procedures.